Microsoft Word

Placing a Wide Diagram into a Word Document

The default portrait mode (8.5" wide by 11" tall) of Word, including margins -  limits you to documents that are only 6 or 7 inches wide.  National network diagrams,  by their very nature, are wide and need to be in landscape mode (11" wide by 8.5" tall), if the Network is complex and detailed.  Shrinking the image down to 7 inches wide will cause the details to blur greatly.

NOTE:  these are NOT PAGE BREAKS !!  A section break is what allows us to change the page setup to lanscape for one page only.  Regular page breaks carry the formatting through to the rest of the document.

The Word Default Template, "Normal.dot"

The template tells Word what type of blank document to open by default.  The problem with the default normal.dot file, is that it will automatically create the file in 10-point font, and it will only have one line.  That way, if you type in title at the top and center it - the only way to get down to line 2 is to hit enter, which will carry over the formatting (centered).  Of course, in the majority of documents, the first line is centered and the subsequent lines are left-justified.  

Also, when you create a new word document, and copy a table into it, and then when you try to place something on the line below the table, you cannot, since when you hit enter, the table simply extends the bottom row by one line.  The trick is to get Normal.Dot into the proper format and save it, as follows :

1) open Explorer
2) right-click on C drive and select "FIND"
3) enter "Normal.dot"
4) rename all normal.dot files to "normal.old" and make a not of the directories they appear in. There should be one or two normal.dot files, in :

c:\program files\microsoft office\templates

and there may be one in  .  .  .

c:\winnt\profiles\user_name\application data\microsoft\templates

5) open Word, hit enter 5 times to make 5 lines. 
6) hit CTRL-A (select all) 

7) set the font to 12 point, Times New Roman

8) click the top line to place the cursor there

9) click "Save As", and select the "Save as Type" drop down box at the bottom, to:
Document Template (*.dot)

10) save the file in c:\program files\microsoft office\templates, and name it :
normal.new 
(sometimes it will not let you save it directly as normal.dot)

11) close Word, go into Explorer, rename normal.new to normal.dot

12) if previously, you found that the file normal.dot existed in the profiles, then copy the new normal.dot to :
c:\windows\profiles\user_name\application data\microsoft\templates

13) open Word, and you should get a blank document with 5 blank lines, 12 point Times New Roman

 

Keyboard Shortcuts for Word (the most common ones)

CTRL+SHIFT+SPACEBAR

Create a nonbreaking space

CTRL+HYPHEN

Create a nonbreaking hyphen

CTRL+B

Make letters bold

CTRL+I

Make letters italic

CTRL+U

Make letters underline

CTRL+SHIFT+<

Decrease font size

CTRL+SHIFT+>

Increase font size

CTRL+SPACEBAR

Remove paragraph or character formatting

CTRL+C

Copy the selected text or object

CTRL+X

Cut the selected text or object

CTRL+V

Paste text or an object

CTRL+Z

Undo the last action

CTRL+Y

Redo the last action

CTRL-Alt-1   - changes the selected text to Heading1 - to make a TOC (see Word TOC's)
CTRL-Alt-2   - changes the selected text to Heading1 - to make a TOC (see Word TOC's)
CTRL-Alt-3   - changes the selected text to Heading1 - to make a TOC (see Word TOC's)