The entire Office Suite includes Outlook, Word, Excel, Powerpoint, Access, and Publisher. However, Sprint Employees primarily use Outlook, Word, Excel and Powerpoint - and therefore Access and Publisher are not covered here. Outlook (Email application) is covered in the "Your Computer" section.
IMPORTANT: for all users of Microsoft Office - you should visit the Office Product Updates site every 3 months or so, and allow it to auto-detect the Office updates you need. Or for manual downloads:
Downloads for Office 2003 - Including downloads for Publisher 2003, OneNote, and InfoPath.
Downloads for Office XP - Including downloads for Publisher 2002, Visio 2002, and Microsoft Project 2002.
Downloads for Office 2000 - Including downloads for Publisher 2000, Visio 2000, and Microsoft Project 2000.
Downloads for Office 97/98 - Including downloads for Publisher 97/98, and Microsoft Project 98.
The Office suite of applications are the cornerstone tools for information sharing at Sprint. Word is used for technical documentation and proposals - Excel is used to store data in spreadsheet format - PowerPoint is used to create presentations and diagrams (although the diagramming capability has been largely replaced by Netviz).
The following pages contain mostly tips and tricks, since the fundamentals of using the Office Suite is covered in great detail on the Microsoft site. In addition, the University of Excellence has CBT (Computer-Based Training) classes for beginners, and even advanced users.
Office supports automated saving of files. For example, Excel can be configured to auto-save every 10 minutes. In general, although this sounds like a life-saver, leave it off. The problem occurs when you radically change a document and then decide to discard the changes . . . unfortunately, the file has automatically saved itself over the original file, and the old info is gone.
The ClipBoard - Copy and Paste, Cut and Paste - two Shortcuts worth Memorizing
(CTRL-C and CTRL-V or CTRL-X and CTRL-V)
These apply to all Windows-based applications, and are extreme time-savers. You can copy lines, words, or pictures from one locaction in a document to another. You can also move the information. The same operations can be performed by using the Edit menu, but they are repeated so frequently, that using the Edit menu over and over again is counter-productive.
Copy and Paste
select the text or image (or text and images together) to be copied or moved
hit CTRL-C (copies it into the memory of the computer - the RAM)
open the file where it is to be pasted, and clik the mouse to the insertion point
hit CTRL-V (pastes it from the computer memory into the insertion point)
NOTE: the location in memory, called the "clipboard", retains the info even after the Paste is completed, and it can be pasted into multiple locations. It stays there until another copy operation is performed, and then it is overwritten
Cut and Paste - use the same procedure as above, except use "CTRL-X" (Cut) instead of CTRL-C. The cut operation still copies the selected data into the clipboard (memory) of the PC.
Copy and Paste between Applications - this can be done successfully in most cases, although some data forms are not transferrable. For example, a complex spreadsheet may not paste into Word properly. The file should be saved just before trying - in case the data is corrrupted.